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And, for virtual events, planners must decide how to provide content. Event Planning Fundamentals. According to Forbes, a virtual event should contain a mix of live and pre-recorded content. Data Gathered at Virtual Events. Nicholson was motivated in part by the financial difficulties facing the International Union for Conservation of Nature (IUCN), and felt that a new fundraising initiative might help IUCN and other conservation groups carry out their mission. In-person events are built for engagement. In Memory of Our Colleagues. Virtual events, like in-person events, need good marketing. Place the events leading to inspiration in correct order. select. Will your event have a host of some kind? But how do you turn a multi-day conference, filled with networking opportunities, educational sessions, and the attendee insights they generate into virtual events? While it would be great to fly every employee to your organization's headquarters, it would be incredibly costly, and the scheduling required would be time-consuming. Trade shows were obviously created as in-person experiences, and in that format work best. Live, one-way audio/video.

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A mobile event app, whether used on the phone or in a web browser, can connect attendees and provide a messaging system. What are your KPIs for the event? Place the events leading to inspiration in correct order form. Email is the best way to communicate with attendees at all stages of the event. Questions to Ask Before Moving to a Virtual Event. How to Pivot to a Virtual Event. Since then, WWF-US has grown to include over 1 million supporters and has helped lead conservation projects in Alaska, the Northern Great Plains, and around the world. This included choosing the name World Wildlife Fund and adopting the now-famous panda logo.

While virtual events don't require F&B, they are made of many of the same elements as any other kind of event. Use integration tools to keep your attendee data in one place to allow you to jump on leads more quickly and analyze key insights from events such as session attendance and engagement. In closing, adding virtual events as a key digital strategy to your meeting and event program is a good idea. Place the events leading to inspiration in correct order. the change. Before the event, it's best practice to create a guide for attendees explaining how to access the event, sessions, and more.

Hosting a virtual event requires the same care and attention as an in-person event. Attendee to attendee networking is not as viable and sales meetings have to happen after the fact, using data gathered virtually rather than leads gathered onsite. External Hybrid Events. Why Host a Virtual Event?

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What tools will attendees have to network and schedule appointments? Consider providing dedicated networking time to encourage attendees to meet. Session Registration. The advantage of hosting webinars is that they allow attendees from around the world to join in and listen as one or more speakers present the content. Data is the only way to prove event success. Interactive video conferencing. Integrations ensure that vital registration and attendee data is shared between your event technology system and your virtual event platform. Are you thinking about your in-person and virtual events holistically? These tools work on mobile devices and web browsers and are the main information hub for attendees.

Post-Event Survey Results. Inspired by a series of articles in a UK newspaper written by Sir Julian Huxley about the destruction of habitat and wildlife in East Africa, businessman Victor Stolan pointed out the urgent need for an international organization to raise funds for conservation. You may find this surprising, but mobile event apps are as critical to in-person events as they are to virtual ones. The possibilities for virtual engagement are endless! There are a million different types of virtual events. There may be times when you have to make a quick shift and your options are to cancel the event or to make it virtual. Below are the four main types of virtual events. But when it comes to virtual event ideas, sometimes waiting for inspiration to strike is a challenge. With a virtual event, just because attendees can't shake hands doesn't mean there isn't an opportunity to network. Virtual Event Elements. In both cases, you need to craft an event strategy to effectively promote the event, engage your attendees, create memorable moments for attendees, and prove event success. Data from Virtual Events. You've decided that you want or need to plan a virtual event.

Don't take your attendees' digital savvy (or lack thereof) for granted. They need to be integrated into your meetings and events program. Your event website should communicate the value of your virtual event, contain the event schedule, showcase speakers, include FAQs, and point potential attendees to registration. While we know that virtual events do not hold the same power of face-to-face interactions, circumstances may necessitate going virtual, sometimes on very short notice. Offer options that are relevant to each attendee type and utilize online event guides for virtual events. How long will sessions be? Data is critical and follow-up has to be fast and on-point. Virtual Exhibitions. Once attendees connect on the app, they can schedule one-on-one appointments with each other, exhibitors, or sponsors. Live presentation content. Utilizing an event hashtag and having attendees post pictures of favorite takeaways from the day, office setups, and more can make attendees feel like they're part of a community. These events allow attendees who are unable to travel to the event to participate and learn.

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Just like an in-person event, virtual events benefit from the use of an entire event technology platform that helps you promote, execute and manage your event. This year, Microsoft pivoted to virtual with their Build developer conference. Read our guide on Virtual Networking Event Basics. Without targeted, effective promotion, attendance suffers.

Sorting out travel, lodging, F&B, and other pieces will require effort, but shifting the content from in-person to virtual isn't as difficult as you might think. But In-person Events and Virtual Events Aren't Exactly the Same. Virtual Conferences. This guide doesn't have to be stale. Networking and Connecting During Virtual Events.

Online Event Guide & Mobile Event App. As you plan, use your standard planning tips and tricks to create and execute a great event. Does your organization have a virtual meeting solution?

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